Terms and Conditions
For weddings, conferences, corporate events and private dining
These are the standard terms of The Barlaston Estate, The Barlaston Estate (TBE) is a trading style of St Johns Bespoke Events Limited and all work undertaken by TBE shall be on these terms unless specifically varied in writing and agreed to by both parties prior to the event.
1. CONFIRMATION
All bookings are provisional until the client signs these terms and conditions. All such provisions reserved on your behalf will be subject to the terms and conditions of the contract. This agreement must be returned by the client within 7 working days of the date of issue or otherwise, The Barlaston Estate (owner) reserves the right to release the provisional booking and re-sell the dates unless a written agreement by the owner states otherwise.
2. TERMS OF PAYMENT
2.1 Deposit
All clients must pay 50% of the agreed venue hire along with their signed Terms and Conditions to secure the booking. Other payment terms such as instalment payments must to be agreed to in writing by the owner. A £300 deposit will also be added onto the pre-event invoice as a refundable damage waiver. All venue hire deposits are neither refundable nor transferable unless covered under the extenuating the points below.
2.2 Final Payment
Clients are required to make full payment of the estimated charges at least 2 months prior to the event start date and settle any extras on departure. If credit is granted, full payment of any outstanding balance, must be made within 14 days from the date of the invoice. We reserve the right to charge interest on the balance at the rate of 3% per month.
3. AMENDMENTS AND CANCELLATIONS
3.1 In the unfortunate circumstances that you have to cancel or postpone your confirmed booking, The Barlaston Estate will make every effort to re-sell the date on your behalf. In the event of being unsuccessful in reselling the cancelled or amended booking, cancellation charges will be made as follows;
Period of Notice Charge
Between 8 & 16 weeks 50%
Between 4 & 8 weeks 75%
Between 4 weeks or less 100%
In the event of a government imposed cancellation of large gatherings that are the size of your proposed numbers, we will arrange to move your date only within one calendar year from your original event date. Any requested date further than one calendar year is solely at the discretion of the owner.
3.2 All cancellations changes must be confirmed in writing and definite cancellation charges due can only be confirmed to you after the intended date of your event, where we shall reduce the charge by any alternative business, we have been able to secure on your behalf.
3.3 Movement of the event date due to loss or illness of an immediate family is purely at the
discretion of the owner. However, cancellations due this these reasons would be covered by item 3.1
4. GENERAL
4.1 The Barlaston Estate accepts no responsibility for loss or damage to any property of the customer or its guests other than such as may be caused as a direct result of any negligent or fraudulent act or omission of The Barlaston Estate.
4.2 The services provided by The Barlaston Estate are available between the times agreed between the client and The Barlaston Estate.
4.3 All prices are subject to change due to unforeseen circumstances and all quotations are
guaranteed for 15 days from the date of this offer.
4.4 All external catering must be provided by a caterer on the approved caterers list. Any other catering required must be approved by The Barlaston Estate.
4.5 The Barlaston Estate reserves the right to remove or eject any persons deemed objectional.
4.6 The client is obligated to remove anything brought into the venue i.e. staging, lighting, floristry etc the day after the event at a time deemed suitable by The Barlaston Estate
4.7 Any damage caused to the building or outside area by the clients, client’s guests or hired
contractors will result in the non-return of the damage waiver. Any additional charges over the cost of the waiver will be invoiced to The client.
4.8 The client may not sub-let the venue. The client shall not use the premises, or permit the premises to be used for any other purpose other than for the purpose or purposes specified in the contract. The client will be responsible for the conduct and behaviour of all people attending their event.
4.9 The client shall provide working final guest numbers to The Barlaston Estate 2 weeks prior to the event date. These should not exceed to maximum numbers allowed by fire regulations.
4.10 Any external lighting and sound companies must be approved by The Barlaston Estate.
4.11 Any external companies providing an outdoor structure (marquee, tipi, or similar) must be approved by The Barlaston Estate
4.12 The Barlaston Estate shall not be liable in the event of closure due to actions out of our control not limited to; acts of god, government intervention (with the exception of national and localised lockdowns due to pandemics or epidemics), national and local disasters, strikes or war.
4.13 The Barlaston Estate shall not be liable for any loss, damage, personal injury or death occurring unless this occurs due to gross negligence of The Barlaston Estate.
4.14 Fire instructions including fire escape routes are displayed inside all Room(s). Fire exits and routes must not be obstructed by the client or any of its Invitees.
4.15 The client shall ensure that all its Invitees comply forthwith with the reasonable instructions of the Manager and/ or its staff.
4.16 The Client must comply with all The Barlaston Estate Health & Safety regulations which may be inspected on request. The Client shall notify The Barlaston Estate immediately on becoming aware of any accident or injury occurring at the venue.
4.17 Any electrical equipment brought into the venue must have a current PAT certificate which must be presented on the day. Any equipment brought in by contractors arranged by the client must have current risk assessments and Public Liability Insurance.